Client Records & CRM
Build and maintain a secure, comprehensive digital record for every client in your practice. Store contact details, session history, therapist notes, and GDPR consent documentation in one structured profile. Log phone calls, email exchanges, and follow-up tasks in a unified timeline for each client. Access each client's complete history before a session to deliver more personalized care. Adding new clients takes just moments, and all data is encrypted with AES-256 to meet the highest privacy standards. Whether you manage a small practice or a growing wellness business, Terapi.ka's client management system keeps your records organized, accessible, and fully GDPR compliant.
A Complete Digital Record for Every Client
In a therapy practice, knowing your client goes beyond remembering their name. Terapi.ka provides a comprehensive digital profile for each client that stores everything you need: contact details, address, personal notes, session history, and communication logs. Every interaction is documented and accessible — from the first inquiry to the latest session. Adding a new client takes just moments, and the structured profile ensures consistency across your entire client base. Whether you manage ten clients or a hundred, having organized, searchable records means you're always prepared, always informed, and always professional in your client interactions.
Session History and Therapist Notes
Every completed session builds your understanding of a client's journey. Terapi.ka automatically maintains a complete session history for each client, including dates, durations, services provided, and your personal notes. Before each appointment, you can quickly review previous sessions to ensure continuity of care. Notes can be added during or after a session, capturing observations, progress markers, and follow-up actions. This rich session history transforms scattered memories into a reliable, chronological record that supports better therapeutic outcomes and demonstrates professionalism to your clients.
Privacy-First Design with GDPR Compliance
Client data in a therapy practice is among the most sensitive information there is. Terapi.ka takes this responsibility seriously by encrypting all client records with AES-256 encryption, ensuring that data is protected both at rest and during access. Built-in GDPR consent tracking lets you record when and how each client gave consent for data processing, with optional digital signature support. When a client requests data export or deletion — exercising their right to data portability or right to erasure — Terapi.ka provides the tools to comply quickly and completely. This privacy-first approach means you can focus on therapy while knowing your practice meets the highest data protection standards.