Automatic Email Notifications
Keep your clients informed at every step with automated email notifications for appointment scheduling. Every time a session is created, rescheduled, or cancelled, your client receives a professionally formatted email notification with all the relevant details. Each message includes a one-click confirmation link, allowing clients to confirm their attendance effortlessly. This automated communication reduces no-shows, strengthens the therapist-client relationship, and saves you hours of manual follow-up. Notifications are sent in the language configured for your practice, ensuring a polished and professional experience for every client.
Automated Communication That Works
Manual follow-up emails and phone call reminders are a thing of the past. Terapi.ka automatically sends professionally formatted email notifications at every stage of the appointment lifecycle — creation, rescheduling, cancellation, and confirmation. Each notification includes all relevant session details: date, time, duration, service type, and location or video call link. This consistent, automated communication ensures your clients are always informed and prepared for their sessions, while freeing you from the administrative burden of manual outreach. The system works silently in the background, so you can focus on what matters most — your clients.
One-Click Confirmation Links
Every appointment notification includes a secure, one-click confirmation link that allows clients to confirm their attendance effortlessly. When a client clicks the link, their appointment status updates instantly in your calendar, giving you real-time visibility into which sessions are confirmed. This simple mechanism dramatically reduces no-show rates because clients actively engage with their upcoming appointments. For pending appointments that haven't been confirmed, you can easily identify them in your dashboard and take proactive steps. The confirmation links are time-limited and secure, ensuring only the intended client can confirm the session.
Multi-Language, Professional Templates
Your practice serves clients who may speak different languages, and your communication should reflect that professionalism. Terapi.ka sends notifications in the language configured for your practice, with professionally designed email templates that look great on every device — desktop, tablet, and mobile. The templates include your practice branding and are formatted for clarity, with prominent call-to-action buttons for confirmation. Whether you're a solo therapist or manage a multi-practitioner clinic, the notification system scales with your needs while maintaining a consistent, professional image in every client interaction.