Appointment Proposals
Simplify appointment rescheduling with a professional multi-proposal system designed for therapists and wellness practitioners. When a session needs to be moved, offer your client up to four alternative time slots in a single notification. The client reviews the options and selects the most convenient one via a secure email link — no phone calls, no back-and-forth messaging. Once confirmed, your calendar updates instantly and both parties receive a confirmation. This streamlined workflow saves valuable time and reduces missed appointments, making your practice more efficient and client-friendly.
A Smarter Way to Reschedule
Rescheduling appointments in a therapy practice can be time-consuming and frustrating — for both you and your clients. Traditional methods involve multiple phone calls, text messages, or emails just to find a mutually convenient time. Terapi.ka's proposal system eliminates this friction entirely. When a session needs to be moved, you select up to four alternative time slots from your calendar and send them to your client in a single, professionally formatted email. The client reviews the options at their convenience and confirms their preferred time with one click — no back-and-forth required.
Instant Calendar Updates
The moment your client confirms a proposed time slot, your calendar updates automatically. There's no manual intervention needed — the old appointment is rescheduled, both you and your client receive a confirmation, and the time slot is secured. This instant synchronization means you can continue planning your week with confidence, knowing that confirmed proposals are immediately reflected in your schedule. The system also handles edge cases gracefully: if a proposed time slot becomes unavailable before the client responds, the system prevents the conflict and notifies both parties.
Professional Client Communication
Every proposal email is professionally designed and sent in your practice's configured language, reinforcing your brand image with every interaction. Clients appreciate the convenience of choosing from multiple options rather than engaging in a scheduling negotiation. The secure email links ensure that only the intended recipient can confirm an appointment, protecting both your schedule and your client's privacy. For therapists managing busy practices, this feature alone can save hours of administrative time each week while improving client satisfaction and reducing the number of no-shows caused by scheduling confusion.